Sales & Operations Coordinator

Almanac Beer Co.

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Role: Sales & Operations Coordinator, full time

Compensation: Entry level; TBD based on experience. Competitive salary, medical/dental/vision, and other benefits are available

Location: Almanac Barrel House / Brewery in Alameda, CA


As the Sales & Operations Coordinator, you’ll be primarily responsible for ensuring administrative activities within the organization run efficiently. You will manage general office upkeep and support our sales & operations team by ensuring they have the tools, supplies, and resources needed to manage our growing distribution network and admin operations.


The ideal candidate will take initiative and bring exceptional organizational and planning skills, thorough attention to detail, a sense of urgency and confidentiality, and problem-solving abilities.

Reporting to the Operations Manager and working with the sales team, the role responsibilities will include:   


OFFICE ADMINISTRATION:

  • Triage a high level of inbound traffic from our customers, wholesale partners, and vendor relationships by managing communications from public-facing email addresses, phone calls, & walk-ins

  • Manage incoming/outgoing mail and deliveries, pack and ship sales & marketing  samples/materials as requested

  • Manage all aspects of our online store including inventory, fulfillment/shipping, physical inventory, new product ordering and web-based store management

  • Coordinate team travel arrangements

  • General office supply maintenance & upkeep

  • Assist operations team with maintaining brewery compliance as well as other administrative and reporting tasks as needed


SALES OPERATIONS ADMINISTRATION:

  • Coordinate daily sales operations including:

    • Maintain inventory flow of all beer orders and promotional materials

    • Wholesale order intake and processing

    • Coordinating order shipment and logistics with carriers and order recipients

    • Sales and billing of orders

  • Maintain sales collateral, point-of-sale materials and reference documents for the sales team

  • Maintain our sales CRM database

  • Maintain item master & price lists across all brewery resources / channels

  • Manage new item setup and chain authorizations for our distributor network/chain relationships

  • Assist the sales/operations team with preparations for planning, presentations, and projects as needed



REQUIRED SKILLS & EXPERIENCE:

  • Minimum 1 year professional customer support experience required

  • Minimum 1 year professional sales, operations or administrative support experience required

  • BA degree in business development or other relevant field preferred

  • Highly organized and proficient with time management, able to handle a high level of inbound traffic

  • Excellent verbal, written, analytical and interpersonal skills

  • Excellent customer service skills

  • Strong proficiency with Apple OS interface, Microsoft Excel, Google Docs, cloud-based technology and social networking systems

  • Ability to lift up to 30-50 lbs with some regularity

  • Craft beer industry experience and love of fancy coffee a plus


Qualified applicants please submit a cover letter, resume and at least 2 professional references with the subject line “Almanac Sales & Operations Coordinator” to adminjob@almanacbeer.com.


Almanac is an Equal Opportunity Employer. Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability or veteran status.