Coordinator, Brewery Operations

Santa Monica Brew Works

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OVERVIEW:
  • This important position touches all aspects of the brewery.  Work with the brewery production, sales, tasting room, & financial teams.
  • Keep management informed by reviewing and analyzing special reports, summarizing information, identifying trends. Direct contact with company CEO and CFO.
  • Maintain office services by organizing office operations and procedures, controlling correspondence, maintaining filing and record keeping systems.
  • Support CEO with performance or decision-support analysis as requested.
  • Assist in creation of powerpoint and other presentations when necessary.


JOB REQUIREMENTS:
  • BA required.  (BS Finance/Accounting preferred.)
  • At least 1 year office and brewery experience.
  • Excellent organizational and management skills.
  • Excellent computer skills.
  • Excellent people skills and phone manner.
  • Goal oriented.
  • Contribute to team effort.


SPECIFIC RESPONSIBILITIES:
  • OFFICE
    • Phones & Email. Answer general questions received via phone and email.
    • Calendar. Oversee Google Calendar, Sheets, etc.
    • Social media. Update website and assist in social media posts.
    • Equipment. Order and maintain equipment.
    • Supplies. Order and maintain office supply needs.
    • Mail. Open and distribute mail. Prepare packages and shipping.
    • Payroll. Assist with accumulation of employee hours.
  • SALES
    • Create invoices for distributor accounts and retail house accounts.
    • Evaluate and respond to requests for donations and private sales.
    • Follow up with collections and delinquent accounts.

  • ACCOUNTING
    • Monthly ending inventory count and evaluation.
    • Sales and Production analysis.
    • Calculate Federal & State Excise Tax.
    • Reconcile taproom sales.
    • Prepare product packaging paperwork for weekly distributor pickups.
  • TASTING ROOM
    • Input information and analyze data from POS system (currently Square Register).
    • Print out and improve record keeping paperwork (ie., tips sheet, food truck calendar, beer inventory transfer sheet, etc.)
    • Order and design requested signs.
    • Maintain and evaluate keg inventory transfer sheet.
    • Enter confirmed reservations on Google Calendar & Reservation Book.
    • Order supplies as requested.
  • ERP SOFTWARE FUNCTIONS (currently Orchestrated Beer)
    • Update inventory based on end-of-month inventory count.
    • Enter beer productions.
    • Enter inventory transfers and A/R Invoices.
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